[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"content-en-blog\u002Fbook-of-abstracts-template":3},{"seo":4,"title":7,"description":8,"category":9,"publishedAt":10,"author":11,"sections":12,"cta":74,"related":77},{"title":5,"description":6},"Book of Abstracts Template for Academic Conferences","A book of abstracts template for academic conferences: front matter, entry format, indexes and the checks to run before you freeze and publish it.","Book of abstracts template for academic conferences","The book of abstracts is the record of what was presented. This template covers the front matter, the entry format and the checks that keep it accurate.","programme","2026-06-02","Eventumbot",[13,16,28,32,35,42,53,56,60,64,67,71],{"heading":14,"body":15},"What the book of abstracts is for","It is the citable record of the meeting and often the only text most attendees read. It should match the programme exactly, so decide early whether it is generated from the same records or edited by hand.",{"heading":17,"body":18,"items":19},"Structure","A book of abstracts normally follows this order.",[20,21,22,23,24,25,26,27],"Title page with meeting name, dates, place and organisers.","Welcome message from the chair.","Committees: organising and scientific.","Programme overview, day by day.","Keynote abstracts and speaker biographies.","Abstracts, ordered by programme or by track.","Author index with page or abstract numbers.","Sponsors and acknowledgements.",{"heading":29,"body":30,"template":31},"Entry format","Use the same layout for every entry so the reader can scan.","[Abstract ID]  [Track]  [Presentation type]\n[Title]\n[Presenting author*], [Co-author 1], [Co-author 2]\n[Affiliations, numbered]\n\n[Abstract text]\n\nKeywords: [keyword 1], [keyword 2], [keyword 3]",{"heading":33,"body":34},"Rules to settle before you freeze","Decide who may edit an abstract after acceptance, until which date, and who approves the change. Set a rule for withdrawn abstracts, for example that they are removed from the book and the programme, and check that authors consented to publication at submission.",{"heading":36,"body":37,"items":38},"Full entries or short entries","Decide early how much of each abstract the book will carry, because it drives page count, cost and the time needed to check it. Both choices are legitimate; what matters is that the rule is the same for every entry.",[39,40,41],"Full entry: title, authors, affiliations and the complete abstract text. Best for meetings where the abstract is the main published record.","Short entry: title, authors and a truncated text or the first 100 words, with a link to the full abstract online. Reduces length, but requires a stable online archive.","Programme-style entry: title, presenter and session only, with abstracts published online. Suitable when the book is mainly a navigation tool.",{"heading":43,"body":44,"items":45},"Formatting rules for the whole book","Consistency is what makes a book of abstracts look professional, and it is much easier to set rules at the start than to fix hundreds of entries at the end.",[46,47,48,49,50,51,52],"One typeface and one size for body text, and a second, for headings only.","Title in sentence case or title case, but the same for all entries.","Presenting author marked in the same way (an asterisk or underline) everywhere.","Affiliations numbered in order of appearance, in a fixed format: department, institution, city, country.","Special characters, Greek letters, chemical formulae and units checked for correct rendering, since they are the first thing to break in an export.","Figures and tables allowed or not, and if allowed, at a stated resolution and size.","Keywords in lower case, separated by commas, with a maximum number.",{"heading":54,"body":55},"How much to edit","Decide before the abstracts arrive whether the book will reproduce texts as submitted or with light editing. Printing as submitted is honest and fast, and keeps responsibility with the authors, but errors will be visible. Light editing, limited to layout, obvious typing errors and formatting, is the common compromise. Substantive changes to the science should never be made without the author’s approval. Tell authors which rule applies, and give them a last date to correct their abstract in the system, after which the book is generated from what is there. A clear rule prevents both the flood of late corrections and the authors who are surprised by changes.",{"heading":57,"body":58,"template":59},"Building the author index","The author index is the part readers use most and the part that is most often wrong. It lists every author, including co-authors, with the numbers or pages of their abstracts. Generate it from the data, not by hand. Normalise names first: the same person may appear as “J. Smith”, “John Smith” and “Smith, J.”. Sort alphabetically by family name, taking care with prefixes and non-Latin alphabets, and check a sample of twenty names against the abstracts. Where the same person has several abstracts, list all the numbers on one line.","Abbas, F.  ...................  14, 87\nAlvarez, M.  ................  22\nBerg, T.  ....................  9, 31, 56\nChen, L.  ....................  45\nde Vries, P.  ................  61",{"heading":61,"body":62,"template":63},"A welcome message skeleton","The welcome message from the chair is short and warm. It sets the tone, thanks the people who did the work and points to the essentials. Two hundred words is enough.","Dear colleagues,\n\nWelcome to [Conference name], and welcome to [City]. This book collects the [number] abstracts accepted for presentation from [number] countries, reviewed by [number] members of our scientific committee, to whom we are grateful.\n\nThis year the meeting brings together [themes]. We hope the programme gives you time to listen, to argue and to meet new colleagues.\n\nPractical information is on [page]. If you need help, the info desk is in [location].\n\n[Name], Conference chair",{"heading":65,"body":66},"Print, PDF and permanent identifiers","Decide which formats you publish. A PDF on the event website is the minimum, and a print run is optional and expensive. If you want the book to be citable, consider an identifier: an ISBN for the book or DOIs for individual abstracts, which your library or the society may be able to arrange. State the licence under which abstracts are published, and confirm that authors consented to it when they submitted. Plan where the file will live after the meeting. A book that disappears with the event website a year later is not much of a record, so archive it with the society or a repository.",{"heading":68,"body":69,"template":70},"A proofing timeline","Working backwards from the meeting gives you the dates for each proofing step. The intervals below suit a book of a few hundred abstracts.","D − 6 weeks  Final date for authors to edit abstracts\nD − 5 weeks  Data frozen; book generated\nD − 4 weeks  Proof 1: organisers check layout, author index and programme match\nD − 3 weeks  Corrections list closed\nD − 2 weeks  Proof 2 and approval by the chair; file sent to the printer\nD − 1 week   PDF published online; printed copies collected",{"heading":72,"body":73},"Proof it against the programme","Before printing or publishing, compare the list of titles, presenters and session assignments in the book against the final programme. Ask one person who has not worked on it to read the author index. Publish a corrections note rather than silently changing a file that has been shared.",{"label":75,"to":76},"Explore abstract management","\u002Ffeatures\u002Fabstract-management",[78,80,82,85],{"label":79,"to":76},"Abstract management",{"label":79,"to":81},"\u002Fglossary\u002Fabstract-management",{"label":83,"to":84},"Abstract submission form: fields, examples and best practices","\u002Fblog\u002Fabstract-submission-form-example",{"label":86,"to":87},"Scientific conference programme template and examples","\u002Fblog\u002Fscientific-conference-programme-template"]